Proposed student clubs/organizations in the formation process may request an announcement in the Campus Life Newsletter by e-mailing Kathy Wagoner and may request meeting space from Barbara Sekowski.  Proposed student club/organization requests for announcements and meeting space will be evaluated based on the standards set forth in the GGC Student Handbook.  Information submitted will be checked for accuracy.  Proposed student clubs/organizations may not host, sponsor, promote activities or collect dues until the formation process is complete, and the proposed student club/organization is recognized as a “registered” student club/organization with a current letter from the Council on Student Organizations (COSO). 

 

Student clubs/organizations must renew their “registration” status each year by submitting the documentation required below and requesting recognition from COSO.  A renewal request does not guarantee recognition from COSO.  Proposed student clubs/organizations, whose mission/purpose appears to be a duplication of an existing organization, may not be registered.  Additionally, no student club/organization may be set up so that any individual benefits monetarily from its existence.

 

 

 

The following documentation should be submitted to the Director of Student Activities and Leadership Programs for recognition by COSO.  Submission of the required documentation below does not constitute automatic club recognition status. 

1. The Name of the GGC Advisor of Record.
2. A student club roster [DOC] including confirmation that all students have registered in JOVO2GO (a minimum of 5 GGC students are required for official recognition). Students must be in good academic standing as defined by GGC academic policies, the student handbook, and other institutional policies and procedures.
3. A student club constitution [DOC] signed by the student club/organization Advisor of Record.
4. Liability Acknowledgement Forms [PDF] for all student club/organization members.
5. At least 5 measurable outcome goals the student club/organization wishes to accomplish over the academic year.  The outcomes of these goals will be used by the Student Activity Fee Allocation Committee (SAFAC) to determine funding for the next academic year.  A presentation will be required before the SAFAC committee. Please work with your club/organization faculty advisor to complete this process.

The Council on Student Organizations will send the club/organization president and faculty advisor a confirmation letter recognizing “official” GGC student club/organization status.  Once the student club/organization is recognized by GGC, a “Sharepoint page” will be issued.  Student clubs/organizations will be required to keep the above information current on their Sharepoint page.  All official student club/organization activities must be included on the Sharepoint calendar.  All students, clubs and organizations agree to abide by all institutional polices and procedures, including but not limited to, those contained in the GGC Student Handbook.  Any allegations of harassment, misconduct or other violations by student club organizers must be resolved in accordance with the institutional review, and disciplinary proceedings before a newly proposed student organization can be presented or approved by the Council on Student Organizations.